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Applied Workplace Ltd: Privacy Notice
Applied Workplace Ltd takes privacy very seriously; this notice explains how we use the personal information you provide to us in your enquiries and a contract for the commencement of a project, including how we share it with third parties. (Updated October 2025).
Information we collect
We will collect your personal data on our website only if it is directly provided to us by you, the user, and therefore has been provided by you with your consent. We may collect the following information: your email address, name, home or work address and telephone number. Normally you will only provide such details if you submit the contact form or quote calculator on our website.
We also use analytical and statistical tools that monitor details of your visits to our website and the resources that you access, including but not limited to, traffic data, location data, demographic data, interest & behaviour data weblogs and other communication data (this data will not identify you personally).
How we use your personal information
We will only use your information for the following purposes:
- To administer and manage our relationship with you, including set up of projects.
- To process an order from you for goods and services.
- To deal with any enquiries we receive from you.
- To share relevant updates, offers or information we believe may be useful to you, including through advertising platforms such as Google or Meta in accordance with applicable data protection laws.
- For the purpose of any corrective action which may be required in respect of any of the products we supply to you.
- To comply with applicable laws, regulations and rules.
- To notify you of changes to what we do.
- For the purpose of recovery of debt in case of non-payment.
We may also disclose your personal information to third parties in other circumstances, in particular;
- With manufacturers in order to fulfil our contract with you e.g. when placing an order for materials.
- With trusted advertising partners who help us deliver relevant content and offers to you or similar audiences, based strictly on the information you agreed to provide when submitting our forms, and always in line with data protection requirements.
- If we are under a duty to disclose or share your personal information to comply with any legal obligation, or to enforce or apply our terms and conditions of trading and other agreements.
- To protect the rights, property or safety of Applied Workplace Ltd, our staff, customers or others.
- In response to a request from a governmental authority (including a regulator).
We use products including Google Analytics, Google Search Console, Google Ads, Microsoft Ads and Meta (Facebook). We use these products to understand how the website is being used in order to improve user experience. User data is all anonymous. The types of data collected includes IP address, browser-generated information e.g. browser type, operating system, date and time of access, demographic information, behaviour information, how long a person looks at a website, what they look at, how they use the website, what users click on, if a user submits a form etc.
We also use some of the data we collect to serve personalised advertisements to users on different platforms. Click here for an overview of each product’s privacy policies:
Google Analytics Privacy Policy
Meta (Facebook) Privacy Policy
If necessary for debt recovery purposes, we may obtain additional information about you beyond that provided in your initial enquiry. Our legal basis for these uses of your personal information may include that (a) it is necessary for out legitimate interests in operating out business and /or providing you with goods and services; and/or (b) it is necessary for the performance of contracts to which you are a party with us.
Your rights in relation to your personal information
You have various rights under data protection law regarding the processing of your personal information, including rights to;
- Request access to personal information we hold about you and details of our processing of your personal information
- Request us to correct inaccurate personal information
- Request us to delete personal information in certain circumstances
- Receive your personal information in a format suitable for transmission to a third party
- Object to and/or restrict the processing of your personal information on certain grounds
- Object to the processing of your personal information for direct marketing
- Lodge a complaint with the UK Information Commissioner’s Office
You can make a request to us in relation to these rights at any time by contacting enquiries@appliedworkplace.co.uk. Any information to which you are entitled will be provided within a reasonable timeframe, subject to the exemptions stipulated in applicable data protection laws.
How long we retain your information
We will not keep your personal information longer than necessary, taking into account information needed for product guarantee, applicable legal requirements and limitation periods.
Data Storage:
This information is stored on our database for the above purposes; we have installed an SSL certificate on our website to aid with data security. You can request for your data to be removed from our database at any time by contacting us. Information is kept on a secure computer server which is protected and security checked. Paper copies of personal information are kept in our secure offices and when no longer needed, is discarded in a safe manner.
Your email address and the details you provide will of course be within our email system [such as Outlook or Google Mail] until we delete it. We will use the information you provide to deal with your enquiry, the project we are commissioned for, or to aid with our marketing efforts.
Cookies:
We use cookies to gather information about your computer for our services and to provide statistical information regarding the use of our website. Such information will not identify you personally – it is statistical data about our visitors and their use of our website. This statistical data does not identify any personal details whatsoever.
We may also gather information about your general internet use by using a cookie file. Where used, these cookies are downloaded to your computer automatically once you’ve accepted. This cookie file is stored on the hard drive of your computer, as cookies contain information that is transferred to your computer’s hard drive. They help us to improve our website and the service that we provide to you.
All computers have the ability to decline cookies. This can be done by activating the setting on your browser which enables you to decline the cookies.
We also use cookies to deliver personalised advertisements to users on different websites and platforms. Platforms/tools that may collect information via cookies from this website include Google Analytics, Google Search Console, Google Ads, Microsoft Ads and Meta (Facebook). To learn more about how this data is used please see section 1 of this policy.
Third Party Data Processors
We have a number of third parties that use data provided through our website. These are listed below along with links to their own Privacy Policies:
Google Analytics
We use Google Analytics to provide us with our website statistics.
https://www.google.com/intl/en-GB/policies/privacy/
Campaign Monitor
We use Campaign Monitor to distribute our e-newsletters and e-marketing materials.
https://www.campaignmonitor.com/policies/#privacy-policy
https://www.campaignmonitor.com/trust/security-privacy-data-matter-us/
WordPress
We use Cloudways to host our website and the database storing any contact form data. https://www.cloudways.com/en/terms.php#privacy
Social Media Platforms
We provide links to our social media pages from this website; these platforms have their own Privacy Policies:
Twitter – https://twitter.com/en/privacy
Instagram – https://help.instagram.com/155833707900388
Facebook – https://www.facebook.com/privacy/explanation
How We Handle Data Breaches
We will report any unlawful data breaches to relevant authorities within 72 hours of the breach.
Your Rights
We’d be happy to provide you with a copy of the information we have stored of your personal data, please see the contact information below. We’d hate to say ‘goodbye’ however, if you wish for your details to be deleted, please let us know via the contact information below.
Contact Information / Data Control
If you have any queries about the use of your personal information, you can contact us by email or by post:
Unit A1 Cirrus Court,
Aviation park West,
Christchurch,
Dorset,
BH23 6BW.
Email – enquiries@appliedworkplace.co.uk
Tel – 01202 577776
Changes To Our Privacy Policy
Any relevant changes to our Privacy Policy will be added to this page.
We take every care to protect your personal data; however, we can’t guarantee total security and therefore provision of your data is done so at your own risk. Our site contains links to other sites. If you follow a link to any of these other sites, please note that each should have its own privacy policy and we are not responsible for how they manage and/or store any data provided to them.